· Oversees parish office operations, ensuring compliance with diocesan policy and procedures.

· Helps facilitate the budget process in collaboration with the Pastor, Finance Coordinator, and Finance Council.

· Oversees employee policies and procedures, benefits, evaluation procedures, training, employee relations, employee files and compliance with Federal and State laws.

· Oversees the compliance with Diocesan requirements of background checks for employees, Safe Environment Training, and other requirements mandated by the Diocese.

· Works with bookkeeper to submit bills for payment, prints and mails checks.

· Submits payroll for processing

· Coordinates general operation of the Parish, develops and oversees use of facilities, rental agreements and calendar planning.

· Keeps the community informed of mass schedule changes, and various other needs.

· Provides support for staff and volunteers as needed.

· Purchases and maintains facility equipment and maintenance needs. Researches vendors and negotiates contracts with suppliers.

· Coordinates, facilitates and supervises operation and maintenance of buildings, grounds, equipment and furnishings, reviews bids and contracts for renovation and maintenance projects.

· Willingness to be on call for facility emergencies.

· Coordinates all matters regarding liability, insurance and safety in the Parish.

· Manages the office and ensures a positive work environment.

· Attends all Pastoral Council and Finance Council meetings for each parish, act as secretary and distribute communications as needed

· Attends all Liturgy Planning and Long Range Planning Committee Meetings at St. James

· Sells plots, maintains maps, arranges for plots to be dug and footers to be poured at each parish

· Communicates and coordinates with Funeral Ministries as needed

· Helps Pastor and leadership team oversee event and vision planning for the parish.

· Develops job descriptions, helps to hire, supervises, and evaluates facilities, operations, and support staff.

· Maintains and oversees parish calendar and room/facilities requests.

· Oversees the communication between staff, ministry leaders, and parishioners of parish activities and events.

· Maintains confidentiality in all areas.

· Acts as a point person for running the sound system, PowerPoint and livestream

· Maintains church website and assists in preparing weekly homily for website

· Performs any other job-related duties as requested by Pastor.

· Extensive understanding of Roman Catholic Church structure and teachings.

· Ability to read, write and speak English.

· Prior experience in hiring, supervising and coaching employees and volunteers to perform to the best of their abilities.

· Excellent communication and interpersonal skills.

· Ability to organize, work independently, set schedules, prioritize tasks, and work with other members of the staff in a team setting.

· Intermediate to advanced skill level in computer software applications, including spreadsheets, word processing and database programs (Publisher, Excel, Word), and the ability to learn new software.

· Proven leadership and management skills.

· Ability to facilitate meetings.

· Ability to administer employee benefits programs.

· Ability to delegate responsibilities and empower others.

· Bachelor’s degree in Business(preferred) or equivalent experience.

· 3-5 years work experience in a similar field preferred.

· This position operates in a professional office environment.

· This position requires the routine use standard office equipment such as computers, software systems, phones, photocopiers, filing cabinets.